2023 December Board Book

2024 Operations Resolutions of the California Milk Producers Advisory Board

1. Authority of C.E.O. The Board recommends, for approval by the Department, that the Chief Executive Officer (CEO) be given the following authority:

A. To make inter-item transfers in the budget up to $25,000.00.

B. To pay necessary expenses for persons who are requested by the CEO or the Board, and approved by the Chairman or the Board, to make appearances on behalf of the Board.

C. To call for interviewing of applicants for employment from within or outside the State of California, and to pay necessary expenses.

D. To approve expenses for employees to move residence at Board request, or to approve moving expenses for those accepting employment with the Board, when necessary.

E. To approve payment fees to personnel agencies for recruitment purposes.

F. To approve hiring consultants as appropriate.

G. To approve for payment expenditures for registration for conventions, meetings, classes, dues for professional organizations, and participation in other activities when such membership and participation will, in the opinion of the CEO, benefit the California Milk Advisory Board.

H. To approve vehicle allowances assigned to certain employees when it works to the benefit of the Board and the employees.

2. The Board recommends, for approval by the Department, that Board members, and alternate members serving in the absence of a Board member, be authorized to collect per diem of $100.00 per day while attending Board meetings in addition to the following daily expenses: hotel $235.00 plus tax maximum, and incidentals of $15.00 per travel day. Meals are $30.00 for breakfast, $45.00 for lunch, and $80.00 for dinner maximum. Breakfast is allowed if leaving home before 7:00 a.m. and dinner is allowed if arriving home after 7:00 p.m. Trips requiring expenses exceeding the limits shall be preapproved by the Board. Tradeshows, conventions, etc., usually have expenses related to them that are over the maximum limits approved by the Board. In such cases, the CEO has the authorization to approve the high expenditures for hotels and/or meals related to such travel. 3. The Board recommends for approval by the Department, that Board members, and alternate members serving in the absence of a Board member, CMAB employees, and consultants, who use personal vehicles for Board business and do not receive a monthly vehicle allowance, be reimbursed for personal vehicle mileage at the prevailing Federal mileage rate.

4. The Board recommends, for approval by the Department, the authorization of the payment of a maximum of $30.00 for breakfast, $45.00 for lunch, and $80.00 for dinner at meetings of the District Advisory Committees, and other district committee meetings such as Dairy Princess.

5. The Board recommends, for approval by the Department, the payment of the cost of meals at District Information meetings.